To: Mark R. Hafner, City Manager
From: Aaron Rector, Director of Administrative Services
Subject:
Title
Consider a resolution approving the FY 2021-22 vehicle replacement purchases through Enterprise Fleet Management and authorizing the City Manager to execute all related purchasing documents on behalf of the City of Keller, Texas.
Action Requested:
Consider a resolution approving the purchase of 6 Police vehicles, 1 SWAT vehicle, 4 Public Works trucks, 2 Parks and Recreation trucks, and 1 Field Services truck with all being replacement vehicles.
Background:
The City created a Fleet Management Plan during Fiscal Year 2011-12 to provide standards and improve consistency and efficiency in the management and procurement of city vehicles. The plan established a Fleet Management Committee made up of representatives from Public Works, Parks, Finance, Administration, Police, Fire, Utility Billing and Building Services to implement fleet policies and review vehicle requests during the annual budget process. The Fleet Management Plan is applicable to all on-road city vehicles with the exception of fire apparatus.
In FY 2017-18, the City contracted with Enterprise Fleet Management to help with procurement and disposal of vehicles in order to create long-term savings and efficiencies in the City fleet. The savings will be made in part by escalating fleet replacements to avoid high-end maintenance and repair costs in order to keep overall costs of vehicle ownership down. In addition, Enterprise will also handle the actual procurement of vehicles for the City and will deliver the vehicles soon after the start of the fiscal year. During the Fiscal Year 2021-22 budget process, Enterprise reviewed the current City fleet and worked with City staff to determine the vehicles which should be replaced and estimated replacement costs. Council was provided a replacement vehicle breakdown at the May 18, 2021 meeting.
Department Vehicle Type Estimated Costs New/Replacement
Keller Crime Control and Prevention District Fund
Police Tahoe 67,950 Replacement
Police Tahoe 67,950 Replacement
Police Tahoe 67,950 Replacement
Police Tahoe 57,800 Replacement
Police Tahoe 50,800 Replacement
Police Explorer 43,294 Replacement
Police SWAT Vehicle 147,450 Replacement
TOTAL $ 503,194
Vehicle and Equipment Replacement Fund
Department Vehicle Type Estimated Costs New/Replacement
Street Maintenance Chevy 3500 69,558 Replacement
Street Maintenance Ford F-150 41,144 Replacement
Street Maintenance Chevy 1500 35,725 Replacement
Water Distribution Chevy 2500 45,629 Replacement
Parks & Recreation Chevy 2500 43,043 Replacement
Parks & Recreation Chevy 1500 36,911 Replacement
Field Services Chevy 1500 30,193 Replacement
TOTAL $ 305,834
Financial Impact:
The estimated cost of the Police Admin vehicles and Animal Control vehicle is $503,194 and will be funded through the Keller Crime Control and Prevention District. The estimated cost for all other vehicles will be $305,834 and will be funded in the Vehicle and Equipment Replacement Fund by transfers from the General Fund and Water/Wastewater Fund.
Citizen Input/Board Review:
N/A
Legal Review:
N/A
Alternatives:
City Council has the following alternatives:
- Approve as submitted
- Approve with changes
- Denial
Council Action:
Consider approval of the resolution as presented.