To: Mayor and Council
From: Aaron Rector, Interim City Manager
Subject:
Title
Consider a resolution approving the FY 2024-25 vehicle replacement purchases through Enterprise Fleet Management and authorizing the City Manager to execute all related purchasing documents on behalf of the City of Keller, Texas.
Action Requested:
Consider a resolution approving the purchase of 5 Police vehicles, 1 Fire Administration vehicle, 7 Public Works trucks, 4 Parks Maintenance trucks, 2 Building Services trucks, and 1 Field Services truck with all being replacement vehicles.
Background:
The City created a Fleet Management Plan during Fiscal Year 2011-12 to provide standards and improve consistency and efficiency in the management and procurement of city vehicles. The Fleet Management Plan is applicable to all on-road city vehicles with the exception of fire apparatus.
In FY 2017-18, the City contracted with Enterprise Fleet Management to help with procurement and disposal of vehicles in order to create long-term savings and efficiencies in the City fleet. The savings will be made in part by escalating fleet replacements to avoid high-end maintenance and repair costs in order to keep overall costs of vehicle ownership down. In addition, Enterprise will also handle the actual procurement of vehicles for the City and will deliver the vehicles soon after the start of the fiscal year. During the Fiscal Year 2024-25 budget process, Enterprise reviewed the current City fleet and worked with City staff to determine the vehicles which should be replaced and estimated replacement costs. Due to the limit availability of vehicles and parts, Enterprise is recommending approving purchase of the vehicles prior to factory ordering opening which is in early summer. This will help ensure the City is one of the initial orders placed and allow for time to request another manufacture if a model is not available.
Department Vehicle Type Estimated Costs New/Replacement
Keller Crime Control and Prevention District Fund
Police Durango 91,608 Replacement
Police Durango 91,608 Replacement
Police Durango 91,608 Replacement
Police Tahoe 67,797 Replacement
TOTAL $ 434,229.00
Vehicle and Equipment Replacement Fund
Department Vehicle Type Estimated Costs New/Replacement
Fire Admin. Suburban 100,011 Replacement
Building Services. Chevy 1500 59,528 Replacement
Building Services. Chevy 1500 56,007 Replacement
Drainage Maint. Chevy 1500 62,528 Replacement
Field Services. Chevy 1500 54,327 Replacement
Keller Sports Park Chevy 3500 61,111 Replacement
Keller Sports Park Chevy 2500 57,988 Replacement
Parks Maint. Chevy 2500 62,068 Replacement
Parks Maint. Chevy 2500 57,988 Replacement
Street Maint. Chevy 2500 71,911 Replacement
Street Maint. Chevy 1500 63,368 Replacement
Street Maint. Chevy 1500 62,048 Replacement
Utility Admin. Chevy 1500 59,168 Replacement
Wastewater Collect. Chevy 4500 96,448 Replacement
Wastewater Collect. Chevy 1500 59,768 Replacement
TOTAL $ 1,004,798.00
Financial Impact:
The estimated cost of the Police and Animal Control vehicles is $434,229 and will be funded through the Keller Crime Control and Prevention District. The estimated cost for all other vehicles will be $1,004,798 and will be funded in the Vehicle and Equipment Replacement Fund by transfers from the General Fund, Water/Wastewater Fund, and Drainage Fund.
Council Action:
Consider approval of the resolution as presented.