To: Mark R. Hafner, City Manager
From: Jana Prock, Library Director
Subject:
Title
Consider a resolution approving the purchase and installation of a replacement RFID Sorting System, for the Keller Public Library, from Envisionware; through SHI Government Solutions, Inc. and the BuyBoard Cooperative Purchasing Program; and further authorizes the City Manager to execute all purchase documents relating thereto on behalf of the City of Keller, Texas.
Action Requested:
Consider a resolution approving the purchase and replacement of the RFID Sorting System for the Keller Public Library for $117,750 from Envisionware, Inc. through SHI Government Solutions, Inc. and BuyBoard Cooperative Purchasing Program.
Background:
The Fiscal Year 2022-2023 Annual Budget established to replace the Sorting System for the Keller Public Library. The sorting system automatically checks in and sorts materials into categories. The Sortation System consists of Library Mate™ LM1200 Interior check in station (RFID) with touchscreen interface, patron shelf, and patron receipt printer, 1 Ergo Staff™ ES1200 Staff induction check in station (RFID) with touchscreen interface, hold slip printing, height adjustable work surface, backdating (1) Hold Slip Printer, (1) Sort Mate™ SM2000 High-Speed Sorter with 5-destinations, (4) Sort Trolley™ destinations with chute full capability, (1) Sort Trolley™ destination exceptions bin, (1) LSC Lyngsoe Sort Controller, System Delivery and Set up, Shipping, Parts Warranty (Standard 12 month), Hotline (24/7) (Standard 12 month) and Spare Parts (on-site kit). In an effort to enhance the customer experience, the sorter provides efficiency and accuracy in checking in and out materials and sorting subjects as well as inventory assessment.
Financial Impact:
The replacement of the current Sorting System, shall be paid in the amount of $117,750.00 from the information Technology Fund.