To: Aaron Rector, City Manager
From: Cody Maberry, Director of Community Services
Subject:
Title
Consider a resolution approving the bid from Green World Care, Inc., of Dallas, Texas for contractual services relating to Grounds Management Services for the Keller Sports Park, for the Parks and Recreation Department, for a three-year term; and authorizing the City Manager to execute all contract documents relating thereto on behalf of the City of Keller, Texas.
Action Requested:
Consider a resolution approving the bid from Green World Care, Inc., for contractual services relating to Grounds Management Services for the Keller Sports Park, in an amount of $403,380.00 for three years.
Background:
The Grounds Management Services for the Keller Sports Park includes maintenance for all common, non-playing field areas within the Keller Sports Park, including the new extensive landscaping and irrigated turf areas.
A request for sealed bids for said services was advertised in accordance with State law. The term of the bid is one (1) twelve-month period beginning April 7, 2026, with the option to renew for two (2) additional one-year periods.
A mandatory pre-bid meeting was also advertised and conducted on March 19, 2026. Six (6) vendors attended the pre-bid meeting.
Five (5) bids were received and read aloud in accordance with State law on March 31, 2026, at 2:00 p.m. Two bids were rejected for failure to include the required bid bonds. The second lowest qualified bid was submitted from Green World Care, Inc., in the total amount of $134,460.00 for each twelve-month period, totaling $403,380.00 for the three-year period.
Financial Impact:
Partial funding is available in the FY 2025-26 Parks and Recreation General Fund budget. A budget amendment will be needed to provide the rest of the needed funding.
Citizen Input/Board Review:
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Legal Review:
The City Attorney has reviewed all documents.
Alternatives:
City Council has the following alternatives:
- Approve as submitted
- Approve with changes
- Denial
Council Action:
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