To: Aaron Rector, Interim City Manager
From: Cody Maberry, Director of Community Services
Subject:
Title
Consider a resolution approving a proposal for Event Production Services with Brain Damage Productions, of Fort Worth, Texas, for the purpose of providing professional, comprehensive, and fully-integrated event production services for City of Keller events, for a one (1) year period with an option for four (4) additional one (1) year renewal periods; and authorizing the City Manager to execute all contract documents on behalf of the City of Keller, Texas.
Background:
On Thursday, April 25, 2024, a duly advertised Request for Proposals submission was opened with qualifying proposals from Verum AV Solutions of Conroe, Texas, and Brain Damage Productions of Fort Worth, Texas.
This proposal covers Event Production of the following City Events: Keller Summer Nights, Keller Lights, Flannel Fest, and Holly Days.
Financial Impact:
Funding for this activity is included in the Parks and Recreation Department’s Special Events division operating budget, with funding provided by the General Fund. The first-year cost for the services provided by Brain Damage Productions is $48,022.50. This item is annually renewable for four additional years, up to a total of five years with a 2% increase per year. The five-year total cost is approximately $250,000.
Legal Review:
This item has been reviewed and approved by the City Attorney.
Alternatives:
City Council has the following alternatives:
- Approve as submitted
- Approve with changes
- Denial
-
Council Action:
Staff recommends approval of the item as presented.