To: Mark R. Hafner, City Manager
From: Alonzo Liñán, Director of Public Works
Subject:
Title
Consider a resolution approving Amendment No. 2 to the professional services agreement with HR Green, of Plano, Texas; to provide ongoing project management, construction administration, inspection services, and project closeout for the 2022 Sidewalk Repair Program, the FY22-23 Sidewalk Repair Project, and the FY23-24 Sidewalk Repair Project, and authorizing the City Manager to execute all contract documents relating thereto on behalf of the City of Keller, Texas.
Action Requested:
Approve a resolution approving contract amendment #2 with HR Green, Inc. of Plano, Texas; to provide ongoing project management, construction administration, inspection services, and project closeout for the 2022 Sidewalk Repair Program, and the FY22-23 and FY23-24 Sidewalk Repair Projects in the amount of $217,000.
Background:
The city entered into a professional services agreement with HR Green in August 2022, for the 2022 Sidewalk Repair Program. The program is a $3.5 million endeavor to clear the known sidewalk repair backlog which was identified at the time. Included with the program are services for project management, construction administration, and inspection services.
As the 2022 program progressed, further repair needs and activities were identified as a result of interactions with residents throughout the various project areas, necessitating the re-prioritization of repair tasks, and scheduling of activities so as to reduce mobilization costs and construction fatigue at a later date. Additionally, staff with the City and HR Green were able to use alternative purchasing methods in order to keep the overall project on schedule and budget, even with the changes in identified repair needs and an inflationary environment.
As these professional services have been identified as the most cost-effective way of managing the program on an ongoing basis, this amendment will provide for the same services for the FY23 and FY24 sidewalk repair projects as budgeted.
The original contract, approved through resolution 4542, in the amount of $300,000, amendment #1, in the amount of $45,000, and amendment #2, in the amount of $217,000 will bring the total for these activities to $562,000. The duration of the contract is expected to extend to October 1, 2025, from its original December 31, 2023 expiration date.
Financial Impact:
The funding for this item is included in the Street System Capital Improvements Project Fund with funding provided by the General Fund.
Citizen Input/Board Review:
Not applicable.
Legal Review:
The proposed agreement has been reviewed by the City Attorney.
Alternatives:
City Council has the following alternatives:
- Approve as submitted
- Approve with changes
- Denial