To: Mark R. Hafner, City Manager
From: Cody Maberry, Director of Community Services
Subject:
Title
Consider a resolution approving an agreement for Design Services and Contract Administration with Parkhill of Arlington, Texas, relating to the Keller Sports Park Renovations, and further authorizing the City Manager to execute all contract documents relating thereto on behalf of the City of Keller, Texas.
Action Requested:
City Council consideration of an agreement with Parkhill to provide design services relating to the Keller Sports Park Renovations in the amount of $2,332,300.00 and authorizing the City Manager to execute all contract documents relating thereto.
Background:
In FY 2015-16, a Task Force was led by the Parks and Recreation Advisory Board to create a Keller Sports Park Master Plan to address the City’s growing sports and recreational needs. Discussions were held with the Keller Youth Association, the Keller Soccer Association, the Keller Horse Owners Association, the Keller Saddle Club, and Alliance Rugby Club to understand each organizations’ specific requirements. A Master Plan was created for improvements to the Keller Sports Park; however, no action was taken.
A new Task Force, consisting of members of the City Council, Parks and Recreation Advisory Board, Keller Youth Association, Keller Soccer Association, Alliance Rugby Club, Keller Lacrosse Association and the Keller Saddle Club, was created by City Council to address future improvements to the Keller Sports Park.
The Task Force met multiple times from August 2021 to February 2022 to determine the scope of a potential renovation project that would meet the needs of the existing users. After a budget for design and construction was set at $25,000,000.00, the Task Force prioritized options for development.
Parkhill assisted in the Task Force meetings and has been recommended by the Task Force to continue the project on to the construction document, bidding, and construction administration phases. These phases are expected to take approximately 20 months. The City will seek the use of a Construction Manager at Risk (CMAR) for construction, and that will be a separate contract for City Council approval.
Financial Impact:
Funding in the amount of $2,332,300.00 shall be paid from the Parks Capital Improvement Project Fund with funding to be determined after discussion and direction from City Council.
Citizen Input/Board Review:
The concept plan was thoroughly discussed by the Keller Sports Park Task Force over the course of seven months. The Keller Sports Park Task Force included members of City Council, the Parks and Recreation Advisory Board, and representatives from the sports associations that utilize the Keller Sports Park.
Legal Review:
The proposed agreement has been reviewed by the City Attorney.
Alternatives:
City Council has the following alternatives:
- Approve as submitted
- Approve with changes
- Denial
Council Action:
Staff recommends approval of the resolution as presented.