To: Mayor and Council
From: Bryan Rebel, Chief Financial Officer
Subject:
Title
Consider a resolution approving the FY 2026-27 vehicle replacement purchases through Enterprise Fleet Management and authorizing the City Manager to execute all related purchasing documents on behalf of the City of Keller, Texas.
Action Requested:
Consider a resolution approving the purchase of 11 replacement vehicles for Fiscal Year 2026-27, including five Police Department vehicles, two Fire Administration vehicles, and four other City vehicles.
Background:
The City created a Fleet Management Plan during Fiscal Year 2011-12 to provide standards and improve consistency and efficiency in the management and procurement of City vehicles. The Fleet Management Plan is applicable to all on-road City vehicles, with the exception of fire apparatus.
In FY 2017-18, the City contracted with Enterprise Fleet Management to assist with the procurement and disposal of vehicles in order to create long-term savings and efficiencies in the City fleet. These savings are achieved in part by replacing vehicles before significant maintenance and repair costs are incurred, thereby reducing the overall cost of vehicle ownership. Enterprise also assists the City with vehicle procurement and disposal.
During the Fiscal Year 2026-27 budget process, Enterprise reviewed the City's current fleet and worked with City staff to identify vehicles recommended for replacement and estimate replacement costs. Due to limited vehicle availability, manufacturer ordering windows, and potential changes in vehicle pricing and incentives, Enterprise recommends authorizing the purchases in advance to allow orders to be placed as vehicles become available.
The vehicles recommended for replacement are as follows:
Police Administration Chevrolet Traverse AWD $61,657.56
Police Operations Chevrolet Tahoe 4dr 4x4 $83,969.92
Police Operations Chevrolet Tahoe 4dr 4x4 $93,713.60
Police Operations Chevrolet Tahoe 4dr 4x4 $93,713.60
Police Operations Chevrolet Equinox LT $42,482.16
Police Total - 5 Vehicles $375,536.84
Fire Administration Chevrolet Tahoe Police 4x4 $84,500.32
Fire Administration Chevrolet Silverado 1500 4x4 $96,800.40
Fire Total - 2 Vehicles $181,300.72
Parks Chevrolet Colorado WT $36,841.31
Town Hall Operations Chevrolet Silverado 1500 $43,760.21
Water Production Chevrolet Silverado 2500HD $64,971.47
Water Distribution Chevrolet Silverado 1500 4x4 $50,646.80
Other City Vehicles - 4 Vehicles $196,219.79
TOTAL - 11 Vehicles $753,057.35
Financial Impact:
The Fiscal Year 2026-27 Enterprise Fleet Management summary identifies a total capitalized budget of $753,057.35 for the 11 replacement vehicles. This amount includes vehicle costs, aftermarket equipment, estimated model-year increases, and anticipated equity associated with the replacement vehicles.
The Police Department's five replacement vehicles have a total estimated cost of $375,536.84. The remaining six replacement vehicles are for Fire Administration and other City operations.
Enterprise estimates approximately $153,500 in equity from the sale of the vehicles being replaced.
Council Action:
Consider approval of the resolution as presented.