To: Mayor and Council
From: Aaron Rector, City Manager
Subject:
Title
Consider a resolution approving the FY 2025-26 vehicle replacement purchases through Enterprise Fleet Management and authorizing the City Manager to execute all related purchasing documents on behalf of the City of Keller, Texas.
Action Requested:
Consider a resolution approving the purchase of 6 Police vehicles, 1 Fire Administration vehicle, 4 Public Works trucks, 2 Parks Maintenance trucks, and 1 Field Services truck with all being replacement vehicles.
Background:
The City created a Fleet Management Plan during Fiscal Year 2011-12 to provide standards and improve consistency and efficiency in the management and procurement of city vehicles. The Fleet Management Plan is applicable to all on-road city vehicles with the exception of fire apparatus.
In FY 2017-18, the City contracted with Enterprise Fleet Management to help with procurement and disposal of vehicles in order to create long-term savings and efficiencies in the City fleet. The savings will be made in part by escalating fleet replacements to avoid high-end maintenance and repair costs in order to keep overall costs of vehicle ownership down. In addition, Enterprise will also handle the actual procurement of vehicles for the City and will deliver the vehicles soon after the start of the fiscal year. During the Fiscal Year 2025-26 budget process, Enterprise reviewed the current City fleet and worked with City staff to determine the vehicles which should be replaced and estimated replacement costs. Due to the limit availability of vehicles and parts, Enterprise is recommending approving purchase of the vehicles prior to factory ordering opening which is in early summer. This will help ensure the City is one of the initial orders placed and allow for time to request another manufacture if a model is not available.
Department Vehicle Type Estimated Costs New/Replacement
Keller Crime Control and Prevention District Fund
Police Durango 98,497 Replacement
Police Durango 98,497 Replacement
Police Durango 98,497 Replacement
Police Durango 98,497 Replacement
Police Durango 81,697 Replacement
Police Chevy 1500 62,917 Replacement
TOTAL $ 538,602.00
Vehicle and Equipment Replacement Fund
Department Vehicle Type Estimated Costs New/Replacement
Fire Admin. F-250 4X4 163,810 Replacement
Drainage Maint. Chevy 2500 76,570 Replacement
Field Services. Chevy 1500 56,275 Replacement
Parks Maint. Chevy 2500 68,206 Replacement
Parks Maint. Chevy 2500 68,778 Replacement
Street Maint. Chevy 1500 76,778 Replacement
Water Dist. Chevy 3500 118,293 Replacement
Water Production Chevy 4500 165,318 Replacement
TOTAL $ 794,208.00
Financial Impact:
The estimated cost of the Police is $538,602 and will be funded through the Keller Crime Control and Prevention District. The estimated cost for all other vehicles will be $794,208 and will be funded in the Vehicle and Equipment Replacement Fund by transfers from the General Fund, Water/Wastewater Fund, and Drainage Fund.
Council Action:
Consider approval of the resolution as presented.