To: Mark R. Hafner, City Manager
From: Cody Maberry, Director of Community Services
Subject:
Title
Consider a resolution approving the bid from C. Green Scaping, LP., of Fort Worth, Texas, for general park improvements to Overton Ridge Park, for the Parks and Recreation Department; and authorizing the City Manager to execute all contract documents relating thereto on behalf of the City of Keller, Texas.
Action Requested:
Consider a resolution approving the bid from C. Green Scaping, LP., for general park improvements to Overton Ridge Park, in the total amount of $2,441,218.00.
Background:
Overton Ridge Park is designated as approximately 19.65 acres of park land located at 821 Weybridge Lane. The park consists of 7.95 developed acres and 11.70 undeveloped acres. To provide additional space for passive play and recreational opportunities for the citizens of Keller, staff was directed to coordinate a design development study with options and amenities for final construction consideration.
A design was developed by the landscape architectural firm of Dunkin Sims Stoffels, Inc., approved by the Parks and Recreation Board, and issued for competitive bidding in early May, 2021. Improvements to be made include the addition of a 32-car off-street parking lot, a restroom, an all-inclusive playground, several shade pavilions, a concrete walking trail from Roanoke Road to the existing trail near Weybridge Lane, removing an abandoned tennis court, windmill, pool and pump house, creating a landscaped seating area at the former pool, and installing a permanent irrigation system along with ornamental trees and landscaping. Six bids were received on June 10, 2021 with C. Green Scaping, LP., of Fort Worth, Texas submitting the lowest bid meeting specifications including all five add alternates. Both the park rendering and bid summary are attached for review.
The base bid from C. Green Scaping, LP., was $2,003.006.00. Alternate # 1 included the concrete spread footings for the large pavilion, and the bid was $10,483.00. Alternate # 2 included the eastern trail and ramp connections to the hilltop area, and the bid was $114,692.00. Alternate # 3 included the landscaped seating area at the former pool, and the bid was $67,433.00. Alternate # 4 included the northern trail and ramp connections to the hilltop area, and the bid was $139,274.00. Alternate # 5 included the concrete spread footings and trail for the small pavilions in the hilltop area, and the bid was $106,330.00.
The total amount of $2,441,218.00 includes all five alternates listed above. Additional park amenities include a restroom in the amount of $228,568.00, an all-inclusive playground in the amount of $183,777.00, and one large pavilion, two small pavilions, and a bench shade structure in the amount of $113,118.00, bringing the entire project total to $2,966,681.00.
Financial Impact:
The project is included in the Parks System Capital Improvement Program Fund with funding provided by the Keller Development Corporation fund in the amount of $2,472,603.00. Additional funding is available in the Park Development Fee Fund in the amount of $463,603.00. The remaining $30,720.00 could be funded from the Keller Development Corporation Fund Balance.
Citizen Input/Board Review:
The Keller Development Corporation approved this project during the FY 2019-20 Budget Process. The Parks and Recreation Advisory Board recommended approving this project, including all five alternates, the restroom, playground and shade pavilions at their July 8, 2021 meeting.
Legal Review:
The City Attorney has reviewed the attached proposal.
Alternatives:
City Council has the following alternatives:
- Approve as submitted
- Approve with changes
- Denial