To: Aaron Rector, City Manager
From: Cody Maberry, Director of Community Services
Subject:
Title
Consider a resolution approving the bid from TDIndustries of Dallas, Texas, for HVAC Preventative Maintenance and Service Support, through the Texas Association of School Boards (TASB) BuyBoard Cooperative Purchasing Program, and authorizing the City Manager to execute all documents relating thereto on behalf of the City of Keller.
Action Requested:
Consider a resolution authorizing the City Manager to execute an agreement between the City of Keller and TDIndustries for HVAC Preventative Maintenance and Service Support in the amount of $384,400.00.
Background:
The heating, ventilating and air-conditioning equipment (HVAC) for all City facilities require routine inspection and maintenance to ensure reliability and longevity of the assets. The City utilizes one maintenance contract for Keller Town Hall, all Police facilities, the Keller Public Library, The Keller Pointe, the Keller Senior Citizens Activities Center, and all three Fire Stations to maintain a standard preventative maintenance schedule. This standard schedule includes filter changes, coil cleanings and belt maintenance for rooftop units, condensers, air handlers, fan powered boxes, variable air volume boxes, exhaust fans and attic heaters.
In recognition of TDIndustries long-standing partnership with the City of Keller, TDIndustries has quoted their hourly rate for the above services below their standard BuyBoard rate. Facilities staff reviewed the proposal based upon price, reputation, references, services provided and sample reports. After careful review, staff recommends TDIndustries of Dallas, Texas due to their below BuyBoard pricing, reference checks and overall ability to meet the needs of the City of Keller. Due to TDIndustries’ proven track record, the close proximity of their offices, and being the previous contractor for this service from 2014 to 2025, staff is confident they will continue to provide the City with quality support for our HVAC systems.
Financial Impact:
The proposed preventative maintenance agreement covers a five-year term, at an annual cost of $75,060.00 and a combined total cost of $384,400.00. The FY 2025-26 General Fund and Keller Pointe Fund Budgets include annual funding for the preventative maintenance and service support for various heating, ventilation and air conditioning systems in various City of Keller facilities.
Citizen Input/Board Review:
Not applicable.
Legal Review:
The bid was reviewed and approved by the City Attorney.
Alternatives:
City Council has the following alternatives:
- Approve as submitted
- Approve with changes
- Denial
Council Action:
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