To: Mark R. Hafner, City Manager
From: Aaron Rector, Director of Administrative Services
Subject:
Title
Consider a resolution approving the FY 2018-19 vehicle replacement purchases through Enterprise Fleet Management and authorizing the City Manager to execute all related purchasing documents on behalf of the City of Keller, Texas
Action Requested:
Consider a resolution approving the purchase of 4 patrol vehicles, 4 Police support vehicles, 4 Fire Administration vehicles, 2 Public Works light duty trucks, 2 Community Development vehicles, 1 Public Works medium duty truck, and 1 Parks and Recreation truck with all but 1 Fire Administration vehicle being replacement vehicles
Background:
The City created a Fleet Management Plan during Fiscal Year 2011-12 to provide standards and improve consistency and efficiency in the management and procurement of city vehicles. The plan established a Fleet Management Committee made up of representatives from Public Works, Parks, Finance, Administration, Police, Fire, Utility Billing and Building Services to implement fleet policies and review vehicle requests during the annual budget process. The Fleet Management Plan is applicable to all on-road city vehicles with the exception of fire apparatus.
During the Fiscal Year 2018-19 budget process, all vehicle requests were submitted to the committee for review. The committee met as a group and evaluated each request. The City Manager reviewed the requests during departmental budget meetings.
In addition to the Fleet Management Committee, the City is proposing a contract with Enterprise Fleet Management to help with procurement and disposal of vehicles. Part of the proposed services, includes escalating fleet replacements to avoid high-end maintenance and repair costs in order to keep overall costs of vehicle ownership down. Enterprise will also handle the actual procurement of vehicles for the City and will deliver the vehicles soon after the start of the fiscal year.
Below is the breakdown of proposed vehicles to be purchased in the FY 2018-19 as recommended by the Fleet Committee and Enterprise Fleet Management:
Department Vehicle Type Estimated Costs New/Replacement
Keller Crime Control and Prevention District Fund
Police - Operations Tahoe* $33,768 Replacement
Police - Operations Tahoe* 33,768 Replacement
Police - Operations Tahoe* 33,768 Replacement
Police - Operations Tahoe* 33,768 Replacement
Police - Detective Malibu 19,636 Replacement
Police - Detective Malibu 19,636 Replacement
Police - Detective Malibu 19,636 Replacement
Police - Admin Explorer 30,233 Replacement
TOTAL $224,213
* - Does not include the cost of after-market to be installed after delivery
Vehicle and Equipment Replacement Fund
Department Vehicle Type Estimated Costs New/Replacement
Fire Chevy 1500 2X Cab $47,605 New
Fire Chevy 1500 2X Cab 45,086 Replacement
Fire Tahoe 58,375 Replacement
Fire Suburban 4X4 70,530 Replacement
Community Dev. Rouge 20,738 Replacement
Community Dev. Rouge 20,738 Replacement
Parks and Rec Chevy 1500 4x2 28,000 Replacement
Water Distr. Ford F-450 70,562 Replacement
Wastewater Chevy 1500 4x2 25,599 Replacement
Drainage Chevy 1500 4x2 25,599 Replacement
TOTAL $412,832
Financial Impact:
The estimated cost of the Police vehicles is $224,213 and will be funded through the Keller Crime Control and Prevention District. The estimated cost for all other vehicles will be $412,832 and will be funded in the Vehicle and Equipment Replacement Fund by transfers from the General Fund, Water/Wastewater Fund, and Drainage Fund.
Citizen Input/Board Review:
N/A
Legal Review:
N/A
Alternatives:
City Council has the following alternatives:
- Approve as submitted
- Approve with changes
- Denial
Council Action:
Consider approval of the resolution as presented.