To: Mark R. Hafner, City Manager
From: Sean Vreeland, Director of Information Technology
Subject:
Title
Consider a resolution authorizing the City Manager to execute a sixty (60) month rental agreement addendum with UBEO of North Texas, Inc., of Fort Worth, Texas, through the U.S. Communities Public Services Alliance Interlocal Agreement, relating to the replacement, rental, and maintenance of five (5) Ricoh copier/multi-function devices located throughout city facilities, for the Information Technology Department.
Background:
The City currently rents sixteen (16) copier/multifunction devices from UBEO of North Texas, Inc. to provide print, scan, and copy functions throughout the City. The rental agreement on five (5) of those devices will expire soon and staff has determined that upgrading all five (5) of the devices will best serve the City’s needs.
Financial Impact:
The monthly payment for the proposed new copiers/multi-function devices amounts to $1,050.00 per month for an annual device rental cost of $12,600.00, which is a $60 reduction from our current contract. The proposed rental agreement includes copier/multi-function devices located at The Keller Pointe, Library staff, Public Works/Community Development, Jail, and Animal Services. Funding is available from the Fiscal Year 2018-19 Information Technology Department Fund.
Alternatives:
City Council has the following alternatives:
- Approve as submitted
- Approve with changes
- Denial
Council Action:
Approve proposed resolution as presented