To: Mark R. Hafner, City Manager
From: Cody Maberry, Director of Community Services
Subject:
Title
Consider a resolution approving the bid from GI-Mow, of North Richland Hills, Texas for contractual services relating to Keller Sports Park Annual Grounds Maintenance Services, for the Parks and Recreation Department, for a three-year term; and authorizing the City Manager to execute all contract documents relating thereto on behalf of the City of Keller, Texas.
Action Requested:
Consider a resolution approving the bid from GI-Mow, for contractual services relating to Keller Sports Park Annual Grounds Maintenance Services, in an amount not to exceed $170,604.
Background:
In an effort to reduce the cost of operating the Keller Sports Park, staff investigated the possibility of contracting out the mowing of the common, non-playing areas. By not filling one full-time vacancy, and instead utilizing that funding to contract out these mowing services, the Sports Park will realize over $13,000 of cost savings annually.
A request for sealed bids for said services was advertised in accordance with State law. The term of the bid is one (1) twelve-month period beginning March 1, 2019, with the option to renew for two (2) additional one-year periods.
A mandatory pre-bid meeting was also advertised and conducted on December 19, 2018. Three (3) vendors attended the pre-bid meeting.
Three (3) bids were received and read aloud in accordance with State law on December 28, 2018, at 10:00 a.m. The lowest bid was submitted from GI-Mow, in the total amount of $56,868.00 for each twelve-month period, totaling $170,604.00 for the three year period.
Financial Impact:
Funding is available in the FY 2018-19 Parks and Recreation General Fund budget.
Citizen Input/Board Review:
Not applicable.
Legal Review:
Not applicable.
Alternatives:
City Council has the following alternatives:
- Approve as submitted
- Approve with changes
- Denial
Council Action:
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