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File #: 19-402    Version: 1
Type: Consent Status: Agenda Ready
File created: 7/25/2019 Meeting Body: City Council
On agenda: 8/6/2019 Final action:
Title Search: Consider a resolution approving the FY 2019-20 vehicle replacement purchases through Enterprise Fleet Management and authorizing the City Manager to execute all related purchasing documents on behalf of the City of Keller, Texas.
Attachments: 1. Fleet Replacement Resolution
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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To:                     Mark R. Hafner, City Manager

From:                     Aaron Rector, Director of Administrative Services

Subject:                     

Title

Consider a resolution approving the FY 2019-20 vehicle replacement purchases through Enterprise Fleet Management and authorizing the City Manager to execute all related purchasing documents on behalf of the City of Keller, Texas.

Body

 

Action Requested:                     

Consider a resolution approving the purchase of 9 Police vehicles, 9 Public Works trucks, 5 Parks and Recreation trucks, 3 Fire Administration vehicles, 2 Facilities trucks, 1 Community Development truck, 1 Animal Control Vehicle, and 1 Field Services truck with all being replacement vehicles.

 

Background:                     

The City created a Fleet Management Plan during Fiscal Year 2011-12 to provide standards and improve consistency and efficiency in the management and procurement of city vehicles. The plan established a Fleet Management Committee made up of representatives from Public Works, Parks, Finance, Administration, Police, Fire, Utility Billing and Building Services to implement fleet policies and review vehicle requests during the annual budget process. The Fleet Management Plan is applicable to all on-road city vehicles with the exception of fire apparatus.

In FY 2017-18, the City contracted with Enterprise Fleet Management to help with procurement and disposal of vehicles in order to create long-term savings and efficiencies in the City fleet.  The savings will be made in part by escalating fleet replacements to avoid high-end maintenance and repair costs in order to keep overall costs of vehicle ownership down.  In addition, Enterprise will also handle the actual procurement of vehicles for the City and will deliver the vehicles soon after the start of the fiscal year.  During the Fiscal Year 2019-20 budget process, Enterprise reviewed the current City fleet and worked with City staff to determine the vehicles which should be replaced and estimated replacement costs.  A review of the proposed replacements was presented to Council on July 2, 2019.

Department
                      Vehicle Type    Estimated Costs  New/Replacement
                                                               
Keller Crime Control and Prevention District Fund
                                                               
                                                               
Police - Operations
                     Tahoe                      $52,665                      Replacement
Police - Operations
                     Tahoe                        49,665                      Replacement
Police - Operations
                     Tahoe                        49,665                      Replacement
Police - Operations
                     Tahoe                        49,665                      Replacement
Police - Operations
                     Tahoe                        49,665                      Replacement
Police - Operations
                     Tahoe                        49,665                      Replacement
Police - Admin
                     Explorer                      42,545                      Replacement
Police - Admin
                     Chevy 1500                      34,182                      Replacement
Police - Operations
                     Transit                       57,959                      Replacement
                  TOTAL
                                                    $435,676

                                                               
Vehicle and Equipment Replacement Fund
                                                               

Department
                             Vehicle Type Estimated Costs  New/Replacement
                                                               
Fire
                                           Suburban                      $75,830                      Replacement
Fire
                                           Chevy 1500                       48,310                      Replacement
Fire
                                           Chevy 1500                       50,098                      Replacement
Facilities
                                Chevy 1500                      28,113                      Replacement
Facilities
                                Chevy 1500                      28,113                      Replacement
Community Devel.   Chevy 1500
                      30,555                      Replacement
Parks and Rec
                     Chevy 2500                      35,400                      Replacement
Parks and Rec
                     Chevy 2500                      35,400                      Replacement
Parks and Rec
                     Chevy 2500                      34,511                      Replacement
Parks and Rec
                     Chevy 2500                      34,511                      Replacement
Parks and Rec
                     Chevy 2500                      34,511                      Replacement
Field Services
                     Chevy 1500                      28,114                      Replacement
Utility Admin.
                     Chevy 1500                      31,153                      Replacement
Engineering  
                     Chevy 1500                      34,348                      Replacement
Street Maintenance
                     Chevy 2500                      41,050                      Replacement
Street Maintenance
                     Chevy 1500                      34,466                      Replacement
Water Distribution
                     Chevy 3500                      61,000                      Replacement
Water Production
                     Chevy 2500                      39,010                      Replacement
Drainage Maint.
                     Ford F-450                      76,000                      Replacement
Drainage Maint.
                     Chevy 2500                      52,008                      Replacement
Drainage Maint.
                     Chevy 2500                      52,469                      Replacement                                      TOTAL                                                      $884,970                      

Animal Control Escrow Account
                                                               

Department
                             Vehicle Type     Estimated Costs  New/Replacement
                                                               
Animal Control      Chevy 2500
                      $52,452                               Replacement

 

Financial Impact:

The estimated cost of the Police vehicles is $435,676 and will be funded through the Keller Crime Control and Prevention District.  The estimated cost of the Animal Control vehicle is $52,452 and will be funded through the Animal Control Escrow Account.  The estimated cost for all other vehicles will be $884,970 and will be funded in the Vehicle and Equipment Replacement Fund by transfers from the General Fund, Water/Wastewater Fund, and Drainage Fund.

 

Citizen Input/Board Review:                     

N/A

 

Legal Review:                       

N/A

 

Alternatives:                     

City Council has the following alternatives:                       

-                     Approve as submitted

-                     Approve with changes

-                     Denial

 

Council Action:                     

Consider approval of the resolution as presented.