To: Mark R. Hafner, City Manager
From: Aaron Rector, Director of Administrative Services
Subject:
Title
Consider a resolution approving the FY 2019-20 vehicle replacement purchases through Enterprise Fleet Management and authorizing the City Manager to execute all related purchasing documents on behalf of the City of Keller, Texas.
Action Requested:
Consider a resolution approving the purchase of 9 Police vehicles, 9 Public Works trucks, 5 Parks and Recreation trucks, 3 Fire Administration vehicles, 2 Facilities trucks, 1 Community Development truck, 1 Animal Control Vehicle, and 1 Field Services truck with all being replacement vehicles.
Background:
The City created a Fleet Management Plan during Fiscal Year 2011-12 to provide standards and improve consistency and efficiency in the management and procurement of city vehicles. The plan established a Fleet Management Committee made up of representatives from Public Works, Parks, Finance, Administration, Police, Fire, Utility Billing and Building Services to implement fleet policies and review vehicle requests during the annual budget process. The Fleet Management Plan is applicable to all on-road city vehicles with the exception of fire apparatus.
In FY 2017-18, the City contracted with Enterprise Fleet Management to help with procurement and disposal of vehicles in order to create long-term savings and efficiencies in the City fleet. The savings will be made in part by escalating fleet replacements to avoid high-end maintenance and repair costs in order to keep overall costs of vehicle ownership down. In addition, Enterprise will also handle the actual procurement of vehicles for the City and will deliver the vehicles soon after the start of the fiscal year. During the Fiscal Year 2019-20 budget process, Enterprise reviewed the current City fleet and worked with City staff to determine the vehicles which should be replaced and estimated replacement costs. A review of the proposed replacements was presented to Council on July 2, 2019.
Department Vehicle Type Estimated Costs New/Replacement
Keller Crime Control and Prevention District Fund
Police - Operations Tahoe $52,665 Replacement
Police - Operations Tahoe 49,665 Replacement
Police - Operations Tahoe 49,665 Replacement
Police - Operations Tahoe 49,665 Replacement
Police - Operations Tahoe 49,665 Replacement
Police - Operations Tahoe 49,665 Replacement
Police - Admin Explorer 42,545 Replacement
Police - Admin Chevy 1500 34,182 Replacement
Police - Operations Transit 57,959 Replacement
TOTAL $435,676
Vehicle and Equipment Replacement Fund
Department Vehicle Type Estimated Costs New/Replacement
Fire Suburban $75,830 Replacement
Fire Chevy 1500 48,310 Replacement
Fire Chevy 1500 50,098 Replacement
Facilities Chevy 1500 28,113 Replacement
Facilities Chevy 1500 28,113 Replacement
Community Devel. Chevy 1500 30,555 Replacement
Parks and Rec Chevy 2500 35,400 Replacement
Parks and Rec Chevy 2500 35,400 Replacement
Parks and Rec Chevy 2500 34,511 Replacement
Parks and Rec Chevy 2500 34,511 Replacement
Parks and Rec Chevy 2500 34,511 Replacement
Field Services Chevy 1500 28,114 Replacement
Utility Admin. Chevy 1500 31,153 Replacement
Engineering Chevy 1500 34,348 Replacement
Street Maintenance Chevy 2500 41,050 Replacement
Street Maintenance Chevy 1500 34,466 Replacement
Water Distribution Chevy 3500 61,000 Replacement
Water Production Chevy 2500 39,010 Replacement
Drainage Maint. Ford F-450 76,000 Replacement
Drainage Maint. Chevy 2500 52,008 Replacement
Drainage Maint. Chevy 2500 52,469 Replacement TOTAL $884,970
Animal Control Escrow Account
Department Vehicle Type Estimated Costs New/Replacement
Animal Control Chevy 2500 $52,452 Replacement
Financial Impact:
The estimated cost of the Police vehicles is $435,676 and will be funded through the Keller Crime Control and Prevention District. The estimated cost of the Animal Control vehicle is $52,452 and will be funded through the Animal Control Escrow Account. The estimated cost for all other vehicles will be $884,970 and will be funded in the Vehicle and Equipment Replacement Fund by transfers from the General Fund, Water/Wastewater Fund, and Drainage Fund.
Citizen Input/Board Review:
N/A
Legal Review:
N/A
Alternatives:
City Council has the following alternatives:
- Approve as submitted
- Approve with changes
- Denial
Council Action:
Consider approval of the resolution as presented.