To: Mark R. Hafner, City Manager
From: Gary Davis, Parks Maintenance and Development Manager
Subject:
Title
Consider a resolution approving an agreement with MHB Construction, Inc., of Fort Worth, Texas, for construction of the Whitley Road Safe Routes to School Program, for the Parks and Recreation Department; and authorizing the City Manager to execute all documents related thereto on behalf of the City of Keller, Texas.
Action Requested:
Consider a resolution authorizing the City Manager to execute an agreement with MHB Construction, Inc. of Ft. Worth, Texas, to construct a 10’ wide trail along Whitley Road as part of a TxDot Administered Safe Routes to School Program, for the Parks and Recreation Department in the amount of $1,114,217.41.
Background:
The North Central Texas Council of Governments (NCTCOG) conducted federally funded Call-for-Projects through the TxDot Transportation Authority Set Aside Program. This program funds significant portions of pathway projects to improve transportation alternatives. The City of Keller submitted a proposal that adds .75 miles of a 10’ wide trail along Whitley Road from Edenderry Drive to Rapp Road and continuing along Rapp Road to Willis Lane. In June of 2017 we were notified that an Advanced Funding Agreement (Grant) would be awarded in the full amount proposed of $968,799 at that time. A maximum of eighty percent, or $775,039, is to be federally funded through TxDot plus another $55,171 funded by the State. Any amount beyond this sum of $830,210 is to be paid by the City.
Construction drawings were developed and a request for sealed bids was publicly advertised. Two bids were received with MHB Construction being the low bidder meeting specifications. Since only two bids were received, MHB’s bid was thoroughly reviewed by staff, the City’s design consultants of Pacheco Koch, and the contractor’s bonding company to be certain nothing was omitted. Per the TxDot contract the City is responsible for any additional costs incurred.
Financial Impact:
Originally it was anticipated that the City’s contribution was estimated to be $193,760. However, because of concrete price increases and adding retaining walls along the trail for ground stability and ADA compliance construction costs have increased. Therefore, after deducting the Federal and State funding of $830,210 from the construction bid of $1,114,217.41, the City’s contribution becomes $284,007.41.
Keller Development Corporation (KDC) trail system expansion funding is available for the city’s portion of the project in the Parks System Capital Improvement Fund.
Citizen Input/Board Review:
The project has full support of the citizens in the area, all schools that benefit from a safety standpoint, and the KISD school superintendent. The Park Board has reviewed and supports the project.
Legal Review:
The City Attorney reviewed and approved the application terms.
Alternatives:
City Council has the following alternatives:
- Approve as submitted
- Approve with changes
- Denial
Council Action:
Staff recommends approval of the proposed resolution as presented.