To: Mark R. Hafner, City Manager
From: Aaron Rector, Director of Administrative Services
Subject:
Title
Consider a resolution approving the purchase of four (4) Police Chevy 2020 Tahoes through Enterprise Fleet Management as part of the FY 2020-21 Vehicle Replacement program and authorizing the City Manager to execute all related purchasing documents on behalf of the City of Keller, Texas.
Action Requested:
Consider a resolution approving the purchase of four replacement Police vehicles.
Background:
The City created a Fleet Management Plan during Fiscal Year 2011-12 to provide standards and improve consistency and efficiency in the management and procurement of city vehicles. The plan established a Fleet Management Committee made up of representatives from Public Works, Parks, Finance, Administration, Police, Fire, Utility Billing and Building Services to implement fleet policies and review vehicle requests during the annual budget process. The Fleet Management Plan is applicable to all on-road city vehicles with the exception of fire apparatus.
In FY 2017-18, the City contracted with Enterprise Fleet Management to help with procurement and disposal of vehicles in order to create long-term savings and efficiencies in the City fleet. The savings will be made in part by escalating fleet replacements to avoid high-end maintenance and repair costs in order to keep overall costs of vehicle ownership down. In addition, Enterprise will also handle the actual procurement of vehicles for the City and will deliver the vehicles soon after the start of the fiscal year. During the Fiscal Year 2020-21 budget process, Enterprise reviewed the current City fleet and worked with City staff to determine which vehicles should be replaced and estimated replacement costs.
Enterprise identified four patrol Tahoes for replacement in FY 2020-21 and recommended to replace the outgoing vehicles with the 2020 Tahoe, rather than the 2021 Tahoe. The 2021 Tahoe is a new body style which will require replacing additional equipment to the new style, will cost more, and may not be available until the summer of 2021 for purchase. By purchasing 2020 Tahoes, the City can transfer equipment to the new vehicle, reduce the purchase cost, and receive the vehicle in late 2020 or early 2021. Enterprise has been able to temporarily secure four 2020 Tahoes for the City through a police outfitter. Due to demand for the 2020 Tahoe model by law enforcement entities, the City must purchase the Tahoes in June to guarantee availability.
Department Vehicle Type Estimated Costs New/Replacement
Keller Crime Control and Prevention District Fund
Police - Operations Tahoe $58,626 Replacement
Police - Operations Tahoe 58,626 Replacement
Police - Operations Tahoe 58,626 Replacement
Police - Operations Tahoe 58,626 Replacement
TOTAL $234,505
Financial Impact:
The total combined estimated cost of the four Police Tahoes is $234,505 and will be funded through the Keller Crime Control and Prevention District. The vehicles will not be delivered until after October 1, 2020 and will be included in the FY 2020-21 budget.
Citizen Input/Board Review:
N/A
Legal Review:
N/A
Alternatives:
City Council has the following alternatives:
- Approve as submitted
- Approve with changes
- Denial