To: Mark R. Hafner, City Manager
From: Aaron Rector, Director of Administrative Services
Subject:
Title
Consider a resolution approving the FY 2020-21 vehicle replacement purchases through Enterprise Fleet Management and authorizing the City Manager to execute all related purchasing documents on behalf of the City of Keller, Texas.
Action Requested:
Consider a resolution approving the purchase of 3 Police vehicles, 2 Public Works trucks, 1 Animal Control Vehicle, and 2 Field Services trucks with all being replacement vehicles.
Background:
The City created a Fleet Management Plan during Fiscal Year 2011-12 to provide standards and improve consistency and efficiency in the management and procurement of city vehicles. The plan established a Fleet Management Committee made up of representatives from Public Works, Parks, Finance, Administration, Police, Fire, Utility Billing and Building Services to implement fleet policies and review vehicle requests during the annual budget process. The Fleet Management Plan is applicable to all on-road city vehicles with the exception of fire apparatus.
In FY 2017-18, the City contracted with Enterprise Fleet Management to help with procurement and disposal of vehicles in order to create long-term savings and efficiencies in the City fleet. The savings will be made in part by escalating fleet replacements to avoid high-end maintenance and repair costs in order to keep overall costs of vehicle ownership down. In addition, Enterprise will also handle the actual procurement of vehicles for the City and will deliver the vehicles soon after the start of the fiscal year. During the Fiscal Year 2020-21 budget process, Enterprise reviewed the current City fleet and worked with City staff to determine the vehicles which should be replaced and estimated replacement costs. Council was provided a replacement vehicle breakdown in the May 15 Friday report, and Council approved the purchase of 4 patrol Tahoes at the June 23rd meeting.
Department Vehicle Type Estimated Costs New/Replacement
Keller Crime Control and Prevention District Fund
Police - Admin Explorer 52,929 Replacement
Police - Admin Explorer 52,929 Replacement
Police - Admin Explorer 52,929 Replacement
Animal Control Chevy 2500 51,588 Replacement
TOTAL $210,374
Vehicle and Equipment Replacement Fund
Department Vehicle Type Estimated Costs New/Replacement
Field Services Chevy 1500 29,095 Replacement
Field Services Chevy 1500 30,193 Replacement
Water Distribution Ford F-550 137,250 Replacement
Drainage Maint. Chevy 1500 30,193 Replacement
TOTAL $228,005
Financial Impact:
The estimated cost of the Police Admin vehicles and Animal Control vehicle is $210,374 and will be funded through the Keller Crime Control and Prevention District. The estimated cost for all other vehicles will be $228,005 and will be funded in the Vehicle and Equipment Replacement Fund by transfers from the Water/Wastewater Fund and Drainage Fund.
Citizen Input/Board Review:
N/A
Legal Review:
N/A
Alternatives:
City Council has the following alternatives:
- Approve as submitted
- Approve with changes
- Denial
Council Action:
Consider approval of the resolution as presented.