To: Mark R. Hafner, City Manager
From: Aaron Rector, Director of Administrative Services
Subject:
Title
Consider a resolution approving a bid from CTJ Maintenance, Inc., for janitorial services for Keller Town Hall, Keller Municipal Service Center, Parks Restrooms, Keller Senior Activities Center, Keller Public Library, and Old Town Promenade and for Alternates #1-6 for a one (1) year period, with three (3) additional one (1) year renewal periods, not to exceed four (4) years; and further authorizing the City Manager to execute all purchase documents relating thereto on behalf of the City of Keller, Texas.
Action Requested:
Consider a resolution approving a bid from CTJ Maintenance, Inc., for janitorial services for Keller Town Hall, Keller Municipal Service Center, Parks Restrooms, Keller Senior Activities Center, Keller Public Library, and Old Town Promenade, and for Alternates #1-6 for a one (1) year period, with three (3) additional one (1) year renewal periods, not to exceed four (4) years in the total amount of $105,248.40 for a 12 month period, and total cost of $420,993.60 for the four year period
Background:
The City utilizes third party janitorial services for cleaning services at city facilities, and the current contract will end on November 15, 2020. The City of Keller solicited bids through the Fort Worth Star Telegram, the City’s website, and the City’s e-bid system. A mandatory pre-bid conference was held on October 2, 2020, to ensure that all potential vendors understood the scope of the services being requested by the City.
Bid opening was conducted on October 15, 2020, at Keller Town Hall. A total of seven (7) bids were received, with five (5) qualified sealed bids meeting all specifications as outlined in the bid.
In order to evaluate bids from all bidders, bidders were required to provide pricing per facility. The lowest base bid is from CTJ Maintenance, Inc., in the total amount of $105,248.40 for a 12 month period, and total cost of $420,993.60 for the four year period.
In addition to requesting per facility costs, bid alternates were also requested. The bid alternates requested pricing for services such as interior and exterior windows and ledges, stripping and waxing of floors and wood floor resurfacing services. The low bidder meeting all specifications is also CTJ Maintenance, Inc.
A breakdown of costs by facility for monthly service and alternative service is provided in exhibit A.
Financial Impact:
The annual cost of $105,248.40 and related alternatives are included in the annual budget.
Citizen Input/Board Review:
Not applicable.
Legal Review:
Not applicable.
Alternatives:
City Council has the following alternatives:
- Approve as submitted
- Approve with changes
- Denial
Council Action:
Approve resolution for monthly janitorial services and alternatives in CTJ Maintenance, Inc. for a one-year period with three additional one-year periods.