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File #: 21-070    Version: 1
Type: Consent Status: Agenda Ready
File created: 2/5/2021 Meeting Body: City Council
On agenda: 2/16/2021 Final action:
Title Search: Consider a resolution approving the bid from Earthworks Inc., of Alvarado, Texas for contractual services relating to Grounds Management Services - Parks, Facility Grounds, Medians and Parkways, for the Parks and Recreation Department, for a three (3) year period, with one (1) additional one (1) year renewal period, not to exceed four (4) years; and authorizing the City Manager to execute all contract documents relating thereto on behalf of the City of Keller, Texas.
Attachments: 1. 021621_Grounds Management Services Resolution, 2. 021621_Grounds Management Services_Bid Tab, 3. 021621_Grounds Management Services_Invitation to Bid, 4. 021621_Grounds Management Services_Bid Comparison
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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To:                     Mark R. Hafner, City Manager

From:                     Cody Maberry, Director of Community Services

Subject:                     

Title

Consider a resolution approving the bid from Earthworks Inc., of Alvarado, Texas for contractual services relating to Grounds Management Services - Parks, Facility Grounds, Medians and Parkways, for the Parks and Recreation Department, for a three (3) year period, with one (1) additional one (1) year renewal period, not to exceed four (4) years; and authorizing the City Manager to execute all contract documents relating thereto on behalf of the City of Keller, Texas.

Body

 

Action Requested:                     

Consider a resolution approving the bid from Earthworks, Inc., for contractual services relating to Grounds Management Services - Parks, Facility Grounds, Medians and Parkways, for the Parks and Recreation Department for a three (3) year period, with one (1) additional one (1) year renewal period, not to exceed four (4) years for an amount not to exceed $259,126 per one-year term.

 

 

Background:                     

In the Fiscal Year 2020-21 General Fund Parks and Recreation Budget, funding was included for grounds maintenance services for parks, facility grounds, medians, and parkways.
                     
Bid Item No. 1 includes mowing, edging, weed-eating and litter control of the following parks, facility grounds, medians and/or parkways:
                                          
a)
                     Johnson Road Park
b)
                     Fire Station # 2
c)
                     Fire Station # 3
d)
                     Friends of the Library Building
e)
                     Bates Street Park
f)
                     Milestone Park
g)
                     Meandering Trail
h)
                     Little Bear Creek Trail
i)
                     Indian Trail
j)
                     Bursey Ranch Park
k)
                     Overton Ridge Park
l)
                     Office Rental at 541 Keller Parkway
m)
                     Pearson Lane Future Trail Easement
n)
                     Indian Trail
o)
                     Chase Oaks Activity Node
p)
                     Keller Smithfield Activity Node
q)
                     Willis Coves Preserve
r)
                     Northeast Park
s)
                     Medians along Meadowlands Boulevard
t)
                     Medians and Parkways along Rufe Snow Drive
u)
                     Medians along Keller Parkway
v)
                     Medians along Bourland Road
w)
                     Medians and Parkways along North Tarrant Parkway
x)
                     Marshall Ridge Parkway
y)
                     Miscellaneous Trail right-of-ways
z)
                     Veterans Memorial Park
aa)
                     Entry Portal Sign Landscaping
bb)      Bear Creek Park

A request for sealed bids for said services was advertised in accordance with State law.  The term of the bid is three (3) twelve-month periods beginning March 1, 2021, with the option to renew for one (1) additional one (1) year period.

Two (2) qualified bids were received and read aloud in accordance with State law on February 5, 2021, at 10:00 a.m.  The lowest bid was submitted from Earthworks, Inc., in the amount of $259,126.00 per one (1) year term.

Earthworks, Inc., has performed grounds management services for all Parks and Recreation Divisions in previous years. 

 

Financial Impact:

Funding is available in the FY 2020-21 Parks and Recreation General Fund budget.

 

Citizen Input/Board Review:                     

Not applicable.   

 

Legal Review:                       

Not applicable.  

 

Alternatives:                     

City Council has the following alternatives:                       

-                     Approve as submitted

-                     Approve with changes

-                     Denial

 

Council Action:                     

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