To: Mark R. Hafner, City Manager
From: Alonzo Liñán, Director of Public Works
Subject:
Title
Consider a resolution approving a professional services agreement with HR Green, Inc. of Plano, Texas; to provide professional engineering services related to the Public Works operations in the amount of $125,000 and authorizing the City Manager to execute all contract documents relating thereto on behalf of the City of Keller, Texas.
Action Requested:
Consider a resolution approving a professional services agreement with HR Green, Inc. of Plano, Texas; to provide professional engineering services related to the Public Works operations in the amount of $125,000.
Background:
On June 1, 2021, staff received 75 statements of qualifications from engineering firms in response to the city’s general request for qualifications. Staff reviewed the relevant qualification submissions and determined HR Green, Inc. to be the best qualified firm to meet our current needs. Subsequent staff interviews with HR Green representatives confirmed as much and staff negotiated a professional services agreement.
As part of staff turnover, the Public Works Department has been unable to recruit qualified applicants with the necessary credentials and experience requirements to support the ongoing operational needs of the department. By utilizing a professional consulting group, the city can realize the benefits of professional credentials and a variety of experience through the use of several staff instead of attempting to secure all of the necessary credentialing and experience in one person. As a result, staff has negotiated with HR Green to provide the necessary operational and engineering expertise.
The recommended agreement with HR Green will provide for up to 24 hours per week for operational support with the option to request additional project management services or other defined work tasks as needed. The professional services agreement will be paid for with the funds already allocated for the Public Works position.
The contract is an annual agreement to provide program management, program development, operational reviews and project management for $125,000.00 that can be annually renewed for up to three annual renewals.
Financial Impact:
Funding is available in the FY 2021-22 Public Works General Fund budget.
Citizen Input/Board Review:
Not applicable
Legal Review:
Not applicable
Alternatives:
City Council has the following alternatives:
- Approve as submitted
- Approve with changes
- Denial
Council Action:
Staff recommends approval of the proposed resolution as presented.